Accountant/Finance Manager

Job Description:

Come and join one of the world’s leading luxury travel brands.

A&K Travel Group is a dynamic collection of travel and cruise companies, including Abercrombie & Kent, Crystal, and the world’s oldest travel agency, Cox & Kings. We create unique, immersive travel experiences worldwide. Our people make us a great place to work, fostering a supportive environment with ongoing training and global career opportunities. We also make a difference: Abercrombie & Kent Philanthropy has supported communities for 40 years, and we were recognised by Which? for exceptional client care during the pandemic.

ROLE PROFILE

Position: Accountant/Finance Manager, Italy Services

Department: Group Finance

Location: Milan, Italy

Reports to: Europe Regional Finance Director

Salary Range: EURO 50,000.00 - 60,000.00

PURPOSE

The Finance Manager will have full ownership of the Italy Services entity (c.15 employees), leading all financial, payroll, and statutory activities. This is a hands-on role combining financial control, accounting, payroll coordination, and business partnering within a small, standalone entity environment.

RESPONSIBILITIES

Key Responsibilities

1. Financial Control & Accounting

Maintain full ownership of the general ledger and accounting records

Record and analyse salaries, including payroll postings and reconciliations

Manage fixed assets: capitalisation, movements, and monthly depreciation

Record purchase invoices, staff expenses, and ensure compliance with deductibility rules

Prepare and post accruals and deferrals (G&A and other costs)

Manage bank postings, reconciliations, and transaction allocations

2. Payments & Cash Management

Oversee and process all payments including:

Salaries, tax payments, pension funds, and suppliers

VAT, corporate taxes, and other statutory payments

Act as secondary approver on banking platforms

Monitor cash flow and working capital

3. VAT, Tax & Statutory Compliance

Prepare and submit VAT returns and maintain VAT registers

Manage quarterly and annual tax declarations

Coordinate with external advisors (CPA, payroll consultant)

Ensure compliance with Italian statutory and tax requirements

4. Management Reporting & Planning

Prepare monthly management accounts with variance analysis

Produce additional reporting (e.g. Prophix reports)

Support budgeting and forecasting processes including:

P&L and G&A cost planning

Salary cost projections

Reconciliation of budget/forecast vs. actuals

5. Payroll Administration

Act as key interface with outsourced payroll provider

Collect and submit monthly payroll inputs including:

Absences, sick leave, parental leave

Salary adjustments and working hour changes

Expense reimbursements and benefits

Review payroll outputs and ensure accuracy of payslips

Process salary payments and resolve discrepancies

6. Employee Finance Administration

Support onboarding processes (tax data, benefits, system coordination)

Manage lunch voucher process (calculation, ordering, distribution)

Support expenses process (with ongoing automation improvements)

Process bonus payments in coordination with HR

7. Revenue & Intercompany Accounting

Raise and record sales invoices (including SDI e-invoicing)

Manage recharge invoices and intercompany transactions

Reconcile intercompany balances and agreements

8. Audit & Governance

Lead the audit process and prepare statutory accounts

Ensure timely delivery of audit requirements and filings

Maintain strong internal controls and compliance

9. Team & Stakeholder Management

Manage and oversee the local finance resource

Act as the primary finance contact for the Italy entity

Collaborate with HR, regional finance teams, and external providers

SKILLS & EXPERIENCE

Qualified accountant or equivalent experience in Italy

Strong knowledge of Italian GAAP, VAT, and payroll processes

Experience in a broad, hands-on finance role within a small entity

Strong understanding of end-to-end accounting and payroll

Experience working with external payroll providers and auditors

High attention to detail and strong organisational skills

Fluent in Italian and English

PERSON SPECIFICATION

Hands-on and proactive, with a strong sense of ownership

Comfortable operating as a standalone finance lead

Strong problem-solving and process improvement mindset

Effective communicator with both finance and non-finance stakeholders

#AKTG

EEO Statement

Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.