Proposal Coordinator

Job Description:

Overview:

This position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high-quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast-paced proposal efforts independently.

Responsibilities:

Facilitate the proposal process

Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements

Format documents and ensure brand compliance and proposal consistency

Ensure proposals meet compliance requirements and align with evaluation criteria

Manage content development with input from marketing, technical staff, and leadership

Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components

Facilitate proposal kickoff and milestone meetings to maintain progress and accountability

Support QA/QC processes to ensure high-quality, error-free deliverables

Maintain and update proposal databases, libraries, boilerplate material, and template

Conduct research and gather information from internal teams to support proposal content

Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs

Contribute to identifying proposal process improvements and content updates

Qualifications:

Bachelor’s degree in English, Communications, Marketing, or related field preferred

4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry

Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat

Strong writing, editing, and proofreading skills

Excellent organizational skills and the ability to manage multiple concurrent deadlines

Effective communicator with the ability to collaborate with technical and non-technical staff

Dependable and flexible with a proactive, team-oriented approach

Availability to work Monday – Friday, 8am – 5pm, with overtime as needed

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If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at Recruiting@pape-dawson.com or call (210) 375-9000.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.