Office Assistant, Administration

Key Areas of Responsibilities

Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance

Sort items to be delivered according to the delivery route

Plan and follow the most efficient routes for delivering goods

Data entry on incoming and outgoing postage / courier items

Sort and distribute incoming mail to departments

Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily

Special duty / ad-hoc logistic tasks during Forum or office event

Perform bank-in duties

Collect / deliver physical shares to / from CCASS & Computershare

Scan Account Opening Document to DMS

Operate office equipment and facilities, i.e. photocopying, binding

Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading

Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc

Daily meeting room set up & reinstating

Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order

Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc

Regular sanitization of public area, refill of hand sanitizers

Requirements

Minimum 1 year of relevant experience

Secondary school or above

Assigned job to be completed successfully on time

Learn to prioritize routine tasks and ad-hoc job assignment

Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team

Learning new skills or improve existing ones in order to adapt to the changing work environment

Learn effective computer skills on data processing & OA system

Provide friendly and efficient services to internal / external parties

Proficiency in Cantonese or Mandarin is preferred

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