Recording Desk & Processing Typist

CENTRAL TITLE DIVISION

Job Description:

As a Recording Desk & Processing Typist, you will join a stable, successful, and growing team. In this role, you will be responsible for reviewing, typing, processing, and submitting critical mortgage and real estate documents for recording. You will interact with a wide variety of stakeholders, receive thorough cross-training, and play a vital role in ensuring data accuracy and compliance across our recording pipeline.

Key Responsibilities:

Document Review & Recording Operations

Review mortgage, real estate, and title documents (e.g., Deeds, Deeds of Trust, Mortgages, Assignments, Satisfactions) for accuracy, completeness, and adherence to county recording guidelines.

Prepare, package, and submit physical and electronic document sets to county clerks and local recording offices.

Track recording status, proactively resolve county rejections or exceptions, and follow up until final recordation is confirmed.

Typing & High-Volume Data Entry

Perform accurate, high-volume typing and indexing of real estate instruments, legal descriptions, party names, and recording details into company systems.

Maintain exceptional data integrity and typing accuracy under tight daily processing timelines.

Update internal workflows and maintain organized audit trails for all recorded documents.

Stakeholder Collaboration & Administrative Duties

Collaborate effectively and professionally with internal teams, managers, lenders, and county representatives via email, phone, video conferencing, and in person.

Own assigned projects and proactively provide regular workflow and status updates.

Comply with all company policies, procedures, regulatory standards, and mandatory compliance training deadlines.

Perform other related operational and administrative duties as assigned.

Qualifications & Skills:

Required Knowledge & Technical Skills:

Mortgage & Real Estate Documents: Strong working knowledge of mortgage documents, real estate titles, and the end-to-end county recording process.

Data Entry & Typing: Exceptional typing speed and accuracy with strong computer proficiency, including Microsoft Office Suite (Word, Excel) and Outlook.

Attention to Detail: Meticulous organizational skills with the ability to spot errors in complex legal/real estate paperwork.

Problem-Solving & Initiative: Ability to act independently with sound judgment, take initiative, and adapt to changing daily priorities.

Communic ation & Professional Expectations:

Clear, grammatically correct, and professional written and verbal communication skills.

Active listening skills and strong professional presence across all communication channels.

Ability to thrive in a fast-paced environment while handling multiple tasks under strict time constraints.

Dependable, reliable, and punctual attendance during scheduled Monday–Friday hours, with flexibility for overtime or company events as needed.

What We Offer:

Comprehensive cross-training across multiple functions and workflows.

A supportive, team-oriented work environment with exposure to key industry stakeholders.

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Benefits may include:

Comprehensive medical, prescriptions, dental and vision plans

401(k) plan with a discretionary company match

Shareholder Purchase and Reinvestment Plan

Basic life and accidental death and dismemberment insurance premium paid by the company

Voluntary supplemental life insurance for employees, spouses and dependent children

Fertility and Family Building Benefits

Paid Disability benefits

Paid time off programs

11 Company paid holidays per year

Flexible spending account

Health savings account (available to High Deductible Health Plan participants only)

Employee Assistance Program

Educational Assistance Program

Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance

Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge

Transportation benefit plan for mass transit, parking and vanpool, in several markets

Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.

For California applicants, please click the following link to view our CCPA Applicant Notice Old Republic Title is an Equal Opportunity Employer