Branch Administrator - Contract

Branch Administrator Hybrid – Toronto 3-month contract with potential for permanent hire

Overview

The Branch Administrator provides senior-level administrative and operational support to leadership and teams within the branch. This role supports day-to-day operations, financial tracking, reporting, meeting coordination, and general office management in a fast-paced professional environment.

Key Responsibilities

Administrative & Office Support

Act as the main administrative contact for HR, IT, Finance, and Office Services

Manage calendars, emails, meetings, and travel arrangements for leadership

Screen and respond to internal and external inquiries

Maintain branch files and ensure records compliance

Meetings & Events

Coordinate internal and external meetings and events

Manage logistics including venues, invites, agendas, materials, and catering

Liaise with external vendors and service providers

Financial Tracking & Reporting

Track and reconcile branch budgets, expenses, invoices, and accruals

Prepare monthly and quarterly financial reports

Resolve discrepancies related to expenses and invoices

Reporting & Documentation

Prepare reports, presentations, charts, and summaries

Compile data from systems and maintain databases and document repositories

Support reporting for senior management and board committees

Projects, Programs & Audit Support

Coordinate administrative aspects of programs and projects

Track project timelines, deliverables, and action items

Support audit and risk management tracking (including JIRA updates)

Assist with reporting and follow-ups related to audits and reviews

Qualifications

College or university diploma in a related field

3+ years of administrative experience in a professional office environment

Experience supporting multiple leaders and coordinating events

Strong organization, time management, and attention to detail

Excellent communication and interpersonal skills

Ability to handle confidential information with discretion

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams)

Ability to work independently and collaboratively in a team setting

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