Administrative Specialist

The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.

Responsibilities

Accounting:

Scan, code and upload Accounts Payable invoices Assist with Credit Card accounts by gathering and organizing receipts Scan, name and save documents to project folders Maintain audit backup documentation, as needed Other accounting and data entry assistance, as needed Assist generating Accounts Receivable invoices Track tax exemption status on all jobs and prepare tax exempt forms for projects Assist Payroll department Office Support:

Provide a professional first impression at our front desk and answer “operator” calls Maintain neatness and stock supplies in common areas Prepare mailings for others Run errands when needed Qualifications

Required:

Ability to work independently and collaboratively in a team environment (Required) Attention to detail and accuracy Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment Proficiency in MS Office and all forms of data entry Valid Driver’s license Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.) Preferred:

Construction industry experience Basic bookkeeping experience Payroll experience This is a full- or part-time, in-person, and permanent position.

Our EOE company participates in the E-Verify program, background checks and random drug testing.

$24 - $26.50/hour or $50k - $55k/year