Administrative Coordinator (Architecture, Engineering, Construction)

Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered

Location: Downtown Dallas (on site)

Model: Fully Time / Fully Employed

Scope: Onsite

Description:

Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem-solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine.

The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high-quality outcomes across a diverse portfolio of projects.

This is an exciting opportunity for a detail-oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.

Responsibilities

Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements

Set up and attending project kick-off meetings

Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date

Manage specification revisions, version control, and document distribution throughout the project lifecycle

Ensure compliance with applicable standards, codes, and industry regulations

Support and manage QA reports

Maintain specification templates, libraries, data sheets, and best practices

Assist in resolving technical queries related to specifications during design and execution phases