Executive Assistant II

Job Title

Executive Assistant II Common Accountabilities Possesses technical and functional knowledge and experience relevant to the role. Understands how the Amadeus business connects to their area of responsibility. Works within established procedures and guidelines, contributing insights that influence decisions. Identifies opportunities for improvement and proposes innovative, practical solutions. Operates independently with general guidance from the manager. Specific Accountabilities Manage the Executive’s agenda and priorities, ensuring effective scheduling, communication, and timely follow-up. Welcome and assist visitors, guests, and new joiners with professionalism and care. Manage and prioritize incoming communications (calls, mail, and email). Prepare and coordinate documents such as correspondence, reports, presentations, agendas, and meeting notes. Maintain accurate and confidential data for reporting and filing purposes. Plan and coordinate meetings, manage logistics, and track related expenses. Arrange and support business travel, maintaining records and follow-ups as needed. Review and approve standard requests within delegated authority. Maintain project and administrative files to ensure organizational consistency. Oversee office setup and equipment functionality, ensuring a safe and well-supported workspace. Monitor and maintain adequate office supplies for the team and leadership. Lead or coordinate projects that support executive and organizational objectives. What we can offer you 🌎 A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture. 🎓 Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues. 🤗 A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment. 🌟 A hybrid working model - We want our employees to do their best work, however the hybrid model works best for them. 🌈 A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization. 📈 A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees. 🎯 A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.

Diversity & Inclusion

Amadeus aspires to be a leader in Diversity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience.

Amadeus is an equal opportunity employer and committed to an accessible recruitment process. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability or any other characteristics protected by law.

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Amadeus Group never charges fees, requests payment, or asks for financial information during recruitment. All legitimate opportunities are communicated solely through official Amadeus channels, including our careers website. Any payment request or outreach via unofficial platforms (e.g., WhatsApp, Telegram) should be treated as fraudulent.