Executive Assistant to CCO & Office Coordinator

Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.

Role:

The Executive Assistant to the Chief Commercial Officer (CCO) provides high-level administrative and executive support while helping to ensure the smooth day-to-day operation of the Dubai Corporate Office. This role manages complex schedules, administrative processes, office coordination, vendor relationships, and workplace logistics, contributing to an efficient, professional, and productive working environment. The role also acts as a central point of coordination for the Dubai office, supporting workplace administration, office logistics, vendor coordination, meeting and event arrangements, and fostering a seamless and professional office environment for employees and visitors alike.

Responsibilities:

Provide comprehensive administrative support to the Chief Commercial Officer (CCO), including proactive calendar management, meeting coordination, travel arrangements, and expense administration. Prepare, review and manage correspondence, presentations, reports, and other business documents. Handle incoming and outgoing communications on behalf of the CCO, ensuring timely and professional responses. Support the preparation and coordination of meetings, including agenda management, documentation, and logistics. Assist with financial administration, including expense tracking, budget coordination, and the preparation of reports and analysis as required. Based at the Dubai Corporate Office reception, act as the first point of contact for visitors, guests, and colleagues, providing a professional and welcoming experience that reflects the Aman brand. Oversee the day-to-day administration of the office, ensuring an organised, efficient, and professional working environment. Coordinate new joiner onboarding logistics in partnership with HR, including workstation setup, welcome gifts, access cards, and first-day introductions. Manage office supplies, equipment, and vendor relationships to ensure smooth office operations. Liaise with building management and external service providers regarding office maintenance, facilities management, and operational requirements. Support the implementation and maintenance of office policies, procedures, and best practices. Foster a welcoming, approachable, and collaborative environment for employees and visitors alike Assist with the planning and coordination of corporate events, team activities and employee engagement initiatives in partnership with HR and internal committees. Support initiatives that enhance colleague wellbeing, workplace culture and employee experience across the Dubai Corporate Office. Requirements:

Proven experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally within a fast-paced corporate, hospitality, or luxury brand environment. Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred. Exceptional organisational and time management skills, with the ability to effectively prioritise multiple tasks and competing deadlines. Demonstrated ability to thrive in a dynamic, ever-changing environment while maintaining accuracy, professionalism and attention to detail. Excellent written and verbal communication skills, with the confidence to interact with stakeholders at all levels, both internally and externally. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel. Strong administrative and office management capabilities, with experience supporting day-to-day office operations and reception functions. Professional, polished and approachable presentation, with outstanding interpersonal and customer service skills. Highly discreet and trustworthy, with the ability to handle confidential and sensitive information with the utmost professionalism. Culturally aware and emotionally intelligent, with the ability to build positive relationships across diverse teams and international stakeholders. A proactive, resourceful, and solutions-oriented mindset, with a willingness to take ownership and independently drive tasks to completion Benefits

At Aman Group, we believe that our colleagues are at the core of our success. We offer competitive benefits including exciting international career opportunities in a company that is expanding rapidly. We prioritise and support your career journey, making you feel valued, included and at home.

If you thrive in an ultra-luxury environment and are passionate about ensuring flawless distribution systems and supporting seamless guest experiences, we invite you to apply to join us on our journey